Legal Information

Important policies, terms, and guidelines in one place.

Privacy Policy

1. Information We Collect:

1.1 Personal Information:
We may collect personally identifiable information (PII) such as your name, email address, phone number, and any other information you voluntarily provide to us through forms or other means on the Website.

1.2 Non-Personal Information:
We also collect non-personal information that does not directly identify you. This includes IP addresses, browser type, operating system, and other technical information that is automatically collected when you visit the Website. We may use cookies and similar technologies to collect this information.

2. Use of Information:

2.1 Personal Information:

We use your personal information to communicate with you, respond to your inquiries, provide requested services, and improve our offerings. We may also use your information to send you promotional emails or newsletters if you have opted to receive them. You have the right to unsubscribe from such communications at any time.

2.2 Non-Personal Information:

Non-personal information is used to analyze trends, track user activities on the Website, and gather demographic information for aggregate use. This helps us improve our services and enhance the user experience.

Data Security:
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, please note that no data transmission or storage system is entirely secure, and we cannot guarantee the absolute security of your information.

3. Disclosure of Information:

3.1 Third-Party Service Providers:
We may engage trusted third-party service providers to assist us in operating the Website and providing services to you. These service providers may have access to your personal information only to perform specific tasks on our behalf and are obligated to maintain its confidentiality.

3.2 Legal Requirements:
We may disclose your information if required to do so by law or in response to valid legal requests, such as court orders or subpoenas.

4. Third Party Websites:

The Website may contain links to third-party websites. Please note that this Privacy Policy does not apply to those websites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party websites you visit.

5. Children's Privacy:

The Website is not intended for children under the age of 13. We do not knowingly collect personal information from individuals under 13 years of age. If you believe that we have inadvertently collected personal information from a child under 13, please contact us immediately, and we will take appropriate steps to delete that information.

6. Your Rights:

You have the right to access, update, or delete your personal information collected by us. If you wish to exercise any of these rights or have any questions regarding our data practices, please contact us using the contact information provided at the end of this Privacy Policy.

7. Changes to the Privacy Policy:

We may update this Privacy Policy from time to time to reflect changes in our data practices or legal requirements. Any modifications will be effective upon posting the revised Privacy Policy on the Website. We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information.

8. Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
United States International University – Africa
P. O. Box 14634 – 00800, Nairobi, Kenya, East Africa.
Email: ulc@usiu.ac.ke

By using the USIU-Africa Website, you signify your acceptance of this Privacy Policy. If you do not agree with the terms of this policy, please do not use the Website.

Cookie Notice

1. Introduction

This Cookie Notice explains how USIU-Africa uses cookies and similar technologies on its websites and digital platforms. We are committed to protecting your privacy and ensuring transparency in how your data is collected and used.

2. What Are Cookies?

Cookies are small text files placed on your device when you visit our website. They help our site to remember your preferences and improve performance of our website.

3. The Types of Cookies We Use

  • Strictly necessary cookies which cannot be disabled as they enable core functionality such as security, network management and accessibility.
  • Performance cookies are optional and collect anonymous data on how visitors use our site, in order to improve its
  • Targeting/Advertising cookies may be set by third-party services to deliver relevant ads and measure campaign effectiveness.

4. Third-Party Cookies

We may allow third-party services to place cookies on your device. These cookies are governed by the respective third parties’ privacy policies.

5. Managing Your Cookie Preferences

You can manage or disable cookies through your browser settings. However, disabling certain cookies may affect site functionality and how you interact with the site.

6. Data Collected Through Cookies

The cookies on our website collect non personal data which includes:

  • Your device and browser information
  • Pages visited and time spent on those pages
  • Preferences and interactions
  • Your general geolocation information

This data is used to improve site performance, personalize content and support research and analytics.

CCTV Notice

1. Introduction

USIU-Africa is the data controller of the personal information we collect about you for the stated purposes and the legal basis in this Notice. This means that we are responsible for deciding how we hold and use personal information about you and that we are required to notify you of the information contained in this Notice.
In line with our duty and commitment to maintain a safe and secure environment for students, staff, faculty, contractors and visitors, as well as in compliance with our Security Policy, USIU-Africa operates a network of Closed-Circuit Television (CCTV) systems throughout its premises. This Notice explains how CCTV data is collected, used, stored and protected across the University to enhance safety, security and operational effectiveness while respecting the privacy rights of individuals.

2. Scope

This Notice applies to all CCTV monitoring and recording conducted by or on behalf of USIU-Africa in public and semi-public areas including but not limited to the gates and entrances, hallways, libraries, lecture theatres, parking lots and other University facilities.

3. The Types of Cookies We Use

We use CCTV monitoring for the following purposes:

  • To ensure safety and security throughout the University
  • Deterring and investigating criminal activity
  • Supporting law enforcement and emergency responses
  • Enforcing university security policies and procedures
  • Monitoring access to restricted areas

4. Legal Basis

Our legal basis for CCTV monitoring includes public interest, legitimate interest and compliance with our legal obligations.

5. Data Collected

  • Visual recordings of individuals and activities
  • Vehicle license plates
  • Time and location metadata.
  • No audio recording is conducted unless we notify you or we are conducting an investigation based on our legitimate interests.

6. Data Access and Sharing

Access to CCTV data is strictly limited to authorized personnel within the Security Department, investigating officers, director of Human Resources, Divisional Heads and the Vice Chancellor for the purpose of investigations and connected purposes. It may be shared upon request and formal approval, with:

  • Law enforcement agencies
  • Emergency services
  • Authorized personnel

7. Data Retention

We actively retain CCTV data for a period of up to 3months, and longer if it involves an active investigation until it is no longer required for the purpose of the investigation or until its conclusion.

8. Data Security

CCTV data is securely stored on a secure server within the University, with strict access controls ensuring that only authorized personnel can access the data. Additionally, audit logs are maintained to track and monitor access to CCTV data.

9. Contact Information

For inquiries or to raise concerns regarding CCTV use, please contact the security office through securityhelpdesk@usiu.ac.ke with a copy to dataprotection@usiu.ac.ke

10. Updates to This Notice

This notice may be updated periodically and the latest version will be updated on the USIU-Africa Website.